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PRIVACY & COOKIE POLICY

1. Introduction

Hove Rugby Club (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy & Cookie Policy explains how we collect, use, and protect your personal data when you use our website, including when you sign up for newsletters or purchase club memberships.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

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2. Contact Details

If you have any questions about this policy or how we handle your personal data, please contact:

Data Controller: Hove Rugby Club
Postal Address: Hove Recreation Ground, Shirley Dr, Brighton and Hove, Hove BN3 6NQ
Telephone: 01273 505103

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3. Data We Collect

We may collect and process the following types of personal data:

  • Identity Data: Name, username, date of birth (if provided for membership purposes)

  • Contact Data: Email address, postal address, telephone number

  • Payment Data: Card details and billing information (processed securely via our payment provider — we do not store your card details)

  • Technical Data: IP address, browser type, operating system, device type

  • Usage Data: Pages visited, time spent on site, navigation paths

  • Marketing Preferences: Your consent to receive newsletters and updates

 

4. How We Collect Data

We collect your data in the following ways:

  • Directly from you: When you sign up for our newsletter, create a membership account, or make a payment

  • Automatically: Through cookies and similar technologies when you browse our site

  • From third-party providers: Such as Wix or Stripe (our website host) and payment processors

 

5. How We Use Your Data

We use your personal data for:

  • Providing and managing your membership

  • Processing payments and renewals

  • Sending newsletters, club news, and event updates (with your consent)

  • Improving our website and services

  • Meeting our legal and tax obligations

 

Legal bases for processing under UK GDPR include:

  • Your consent (e.g., for newsletters)

  • Performance of a contract (e.g., your membership)

  • Legal obligation (e.g., tax records)

  • Legitimate interests (e.g., website security and analytics)

 

6. Sharing Your Data

We will never sell your personal data. We may share your information with:

  • Service providers: Such as Wix (website hosting), payment processors, and email newsletter platforms

  • Regulatory bodies: If required by law or regulation

  • Event organisers: If you sign up for specific tournaments or events (with your consent)

Our third-party providers are required to comply with data protection laws.

 

7. Data Retention

We will keep your personal data only for as long as necessary for the purposes set out in this policy:

  • Membership data: Kept for the duration of your membership plus [X years] for legal/tax reasons

  • Newsletter data: Until you unsubscribe

  • Payment records: Kept for 22 months as required by HMRC

 

8. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Withdraw your consent to marketing at any time

  • Restrict or object to certain types of processing

  • Request a copy of your data in a portable format

 

To exercise any of these rights, contact us at HOVE RUGBY CLUB

 

9. Cookies

 

9.1 What are cookies?

Cookies are small files placed on your device that help us improve your browsing experience, understand website traffic, and remember your preferences.

 

9.2 Types of cookies we use:

  • Strictly Necessary Cookies: Required for website operation (cannot be switched off)

  • Performance Cookies: Collect anonymous usage data (e.g., Google Analytics)

  • Functionality Cookies: Remember your preferences

  • Targeting/Advertising Cookies: Used for marketing purposes

 

9.3 Managing cookies

On your first visit, you will see a cookie banner where you can choose which cookies to allow. You can change your cookie settings at any time via your browser preferences or our cookie management tool.

For more information, see ICO guidance on cookies.

 

10. Third-Party Links

Our website may include links to third-party sites. We are not responsible for the privacy practices of those sites.

 

11. Changes to This Policy

We may update this policy from time to time. The latest version will always be posted on this page with the updated date.

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